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Sept 2015

Hayes Township
General Board Meeting
Unapproved Minutes
September 15, 2015

7:00 p.m.  Meeting called to order by:  Nancy Austin
Pledge of Allegiance:  Respected by all
Roll Call of Officers Present: John Scherrer, Nancy Austin, Maye Rood, Lee Dancer
Absent:  Terry Acton

Public Comments:
A,  Jim Gelios gave a report on the new Oakridge Inn Veterans Shelter formerly the Days Inn in Clare. 240 bedrooms for vets to occupy. The Library Fund has 183,233.23 for its use due to penal fund (traffic fines) in Clare County. Our Animal Shelter is doing a great job. Last year they had 210 animals, with only 47 adopted out and 118 euthanized. This year so far they’ve had 102 animals, 82 adopted out and 8 were euthanized with  2 by request from the owners. Miss Dig will be charging the County for their services, no more free service, so be prepared to pay when you call Miss Dig!
.B . Sheriff’s Department: Officer Pat Bolander introduced the new Officer James Piwowar who will patrol Hayes Township starting in a week. There were 57 traffic stops, they continue to do property checks for residents and dealing with drug problems as other counties are struggling with.
Officer Bolander reminded residents that the speed limit for residential side streets is always 25 mph or less.Subdivisions are residential, speed is not posted but we should all know the 25 mph hour rule. Officer Bolander will be going back to Lincoln Township. We will miss Officer Bolander for sure and his great work and attention to our township residents is greatly appreciated!
  C. Public Comments:  none

Consent Agenda
A. Unapproved minutes for Special Board Mtg. Of August 17, 2015 @ 10:40 a.m., for Special Board Mtg   of August 17, 2015 @ 11:42 a.m. And for August 18th, 2015 General Board Mtg @ 7:00 p.m.
B. Bills to be Paid
C. Bill Paid Prior
D. Treasurer’s Report
E. Sheriff’s Report
  Motion by Maye Rood to accept the Agenda with correction to the Bills To Be Paid total 
  amount supported by John Scherrer, all ayes, M/C.

Department Reports:
Rod Williams the zoning director gave his report on citations given out and needs the Board Members to approve for him to proceed on actions need regarding two dangerous buildings. The owners have 15 days to respond.  Terry Acton will be getting bid for the demolitions after approval from the Board Members.  Motion by John Scherrer to approve that Rod Williams to go forward with this action, 2nd by Maye Rood, all in favor, aye, M/C.

Unfinished Business:
Maye Rood spoke about the Recycle Day of tires on Sept. 19th (Saturday), volunteers needed and the goodit does for the township and the city to get help residents get rid of unwanted tires, electronics, metals and etc. At no cost to the residents.  Maye reminded everyone of the Neighborhood Watch meeting starting an hour early @ 6p.m. with food being served. Kim Halis will be the speaker at 7 pm regarding assessments on our property, what formula is used and the rights of property owners.

New Business:
Sale of a lot in Piney Woods Subdivision to be discussed at October meeting. Terry Acton has the details, paper workand is not present for this meeting. This will be on the agenda for November 17th GeneralBoard Meeting.  
The Airport and cooperation with the County.  As a group, the township, city and the county will try to work together to improve the airport and keep it going, as it has just recently. Federal funding is availableand needs to be applied for. Jim Gelios said we need a huge sign that says it is an actual airport with service. Gasoline and the tanks are needed for pilots refuel. Attorneys and others would like to use the airport but work needs to be done. The restaurant there is part of the airport, serving great food is needed for pilots and others when they arrive as well as a rest area for pilots. 
A cider and donuts get together for the area is being considered to let folks know that the airport is around.

Tear down the fence around the skate part & use that fencing around the septic field to keep it in decent condition and protecting the property from snowmobilers who tend to tear up the soccer field and the septic field. Some fencing is left over from before and could be used to save money. Bids will be required for this. Deb. and Maye are looking at grand money to apply for to create a pavilion on the slab by the new kitchen of our new building.  Electricity is there and this in the plans for the near future. Revenue, Expense report and Balance Sheet was presented by the Clerk, Nancy Austin with direct help from Deb. Hoyt.  Deb has worked on this diligently so the Board Members can keep track of the budget on a monthly basis instead of at the end of the year as done in the past years. The advantage of course is to
keep track of the budget monthly, make adjustments accordingly instead of just at the end of the year. Resolution #15-08 re: budget amendment read by Clerk, Nancy Austin. A Motion by John Scherrer to adopt resolution #15-08, supported by Maye Rood. Roll Call: Ayes: John Scherrer, Maye Rood, Lee Dancer, Nancy Austin.
Terry Acton absent; Nays: None

Board Requests:
A title change and raise for Deb Hoyt to 13.50 an hour with title change to Account Manager due to her many years of experience in accounting, grants and working with the Clerk and the Treasurer. Deb. knows the laws to abide by and has put many things in order for our offices. The Audit this year ran smooth, cost considerably less due to all the experience of Deb. Hoyt. A Motion by Lee Dancer to approve raise for Deb. Hoyt to 13.50 an hour with title change to Account Manager, supported by Nancy Austin, all ayes, M/C.

Motion by John Scherrer to give Rick Fanslau of maintenance a raise of .75 cents per hour due to his good
work and time with the township.  Supported by Maye Rood, all ayes, M/C

A request from Terry Acton to use 2,500 from the Road Fund for soil boring for Sutherland Road due to
all the floods there.  Motion by John Scherrer to approve, supported by Maye Rood, all in favor, aye, M/C

Hard Times Café was discussed as USDA had given them 10,000 to be a technical school for automobile repairs.  That did not work out. They then became a resale shop which eventually did not prove to be beneficial either.  Due to not filing proper work with the State for 3 years they eventually lost their non-profit status.  Their by-laws state that it has to go back to a non-profit or back to the local government agency.  Thanks to Waste Management and Terry Acton the outside of the building was cleaned up due to it being left in total disarray with complaints coming in to our office..  A lot of legal work by the township and USDA representative has gone into this problem so it could be offered to another non-profit organization as one is interested in the building at this time.  Motion made by Maye Rood to proceed with further action needed to resolve this problem, supported by John Scherrer, all in favor, aye, M/C.

Public Comments: Lapham Rd. was brought up again by a determined & upset resident on that road. He was joined by others complaining about the foul odors, the trash around this totally dilapidated home, the rats and other rodents making it unsafe for others in the area. The Health Dept was contacted with no results shown as far as can be determined.Jim Gelios suggested for the neighbors to go to Health Dept. meetings in Mt. Pleasant and put pressure on them. The Board Members have continued to look into this matter as Rod Williams, our Ordinance and Zoning Director has been working diligently with citations. Homeowners do have rights and time to respond to these citations, but once not taken care of, further action can be pursued and will be taken, with this home and others in Hayes Township! Hayes Township Officials and the residents are more than tired of the blight and dilapidated buildings in our township and will continue to pursue more cleanups to improve the looks and value of homes for those owners that do care.    

8:12 p.m. Adjournment: Motion by John Scherrer to adjourn, 2nd by Lee Dancer, all ayes, M/C.

Nancy Austin/Hayes Township Clerk  ______________________

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