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May 2018

HAYES TOWNSHIP
UNAPPROVED MINUTES
GENERAL BOARD MEETING 
May 15, 2018
Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.

Pledge of Allegiance was recited.
Members present – Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
• Jim Gelios - Clare County Commissioners
• Lori Martin - Clare County Clerk/Register of Deeds – Lori Martin
• Mike Haley - Harrison District Library
• Terry Action - Clare County Airport Authority
Motion Acton/Buckley to approve minutes from April 17, 2018 general board meeting.  All Ayes, motion carried.

Motion Acton/Rood to approve Consent Agenda:
• Bills paid prior
• Bills to be paid
• Treasurer report
• Sheriff report
      All ayes, Motion carried
Department Reports
• Zoning
Site Plan review for Dollar General has been approved and zoning permit issued
Reminder to Township property owners to apply for zoning permits if needed before starting work, the amount of the permit doubles if not applied for before work begins

New Business
• Motion Hoyt/Acton to approve Resolution 17-08 Waive Collection of Penalties for failure to file Property Transfer Affidavits.  Roll call vote Acton – Aye, Buckley – Aye, Haley – Aye, Rood – Aye, Hoyt – Aye.  Resolution approved.
• Motion Hoyt/Acton to approve the Hayes Township Application for Exemption of Real and Personal Tax.  All Ayes, motion carried.
• Motion Hoyt/Buckley to adopt the Hayes Township Charitable Exemption Policy.  All Ayes, motion carried.
• Motion Acton/Buckley to approve I-Deal Asphalt Sealcoating proposal for repairing, sealcoating and striping of parking lot and roadway in the amount of 6,874.  All Ayes, motion carried
• Motion Rood/Acton to approve Elm Creek Lawn and Landscape proposal for maintenance of Township lawns and soccer field in the amount of 2,200.00.  All Ayes, motion carried
• Motion Hoyt/Acton to approve purchase on new Country Clipper zero turn mower from Sensenig Repair in the amount of 6,076.20 (MSRP 7,395.00 minus bid assist of 1,318.80).  Roll call vote Acton – Aye, Buckley – Aye, Haley – Aye, Rood – Aye, Hoyt – Aye.  Motion carried.
• Motion Rood/Buckley to approve I.T. Right Network Support and Service Contract in the amount of 4,800.00.  Roll call vote Acton – Aye, Buckley – Aye, Haley – Aye, Rood – Aye, Hoyt – Aye.  Motion carried.
• Motion Rood/Acton to approve purchase of server from I.T. Right Server in the amount of 1,620.00.  Motion withdrawn.
• Motion Acton/Buckley to approve purchase of server from I.T. Right Server in the amount of 2,957.00.  All Ayes, motion carried.
• Motion Acton/Buckley to approve Clare County Road Commission proposal for road repair in the amount of 72,000.00 (total repair cost 112,000.00 minus 40,000.00 Clare County Road Commission Match).  Roll call vote Acton – Aye, Buckley – Aye, Haley – Aye, Rood – Aye, Hoyt – Aye.  Motion carried.
• Motion Acton/Hoyt to approve sale of the following Township assets: John Deere L120 lawn tractor, 1999 Jeep, and John Deere snow blower attachment.  Roll call vote Acton – Aye, Buckley – Aye, Haley – Aye, Rood – Aye, Hoyt – Aye.  Motion carried.
• Motion Acton/Rood to approve Liability Insurance renewal with EMC Insurance Companies, with Lind & Lind Insurance as local agent, in the amount not to exceed 14,900.00.  All Ayes, motion carried.
• Motion Acton/Rood to refuse Hayes Township foreclosed properties.  All Ayes, motion carried.
• Scanner discussion will be addressed at the next Board Workshop.
• Offer on 40 acres parcel for sale was received and rejected as the proposal requested a land contract which the Township cannot enter into a land contract agreement.
Correspondence
• Notice of Public Hearing -  Consumers Energy Company
Public Comment 
• ORV’s tearing up gravel roads should be addressed with the Clare County Sheriff Department
Motion Buckley/Haley to adjourn meeting.  All Ayes, motion carried.  Meeting adjourned at 7:50 p.m.


Debra Hoyt, Clerk

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