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Feb 2020sp

HAYES TOWNSHIP
SPECIAL BOARD MEETING UNAPPROVED MINUTES
February 27, 2020

Supervisor Acton called the Special Meeting to order at 10:05 a.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
The Pledge of Allegiance was recited.
Members present Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Guests, representing the following, attended:
Waste Management
Clare County Road Commission
City of Harrison
Clare County Drain Commissioner

Motion Acton/Buckley to approval the agenda.  All ayes, Motion carried.
Waste Management discussion:
Problem with a residential customer continuously piling huge amounts of garbage each week
Same customer has mentioned to Waste Management that their business is removing items from repossessed homes, and the huge amount of garbage each week is a result of this venture
Letter has been sent to home owner from Hayes Township Supervisor with no response from home owner
Letter sent from Waste Management notifying home owner that un-bagged items would not be picked up, home owner now bags most of the items
Zoning will send a letter of zoning violation
Waste Management will send letter advising of cancelation of waste pickup and request a meeting
Possible other action would be Sheriff Department notifying home owner of illegal action brining trash from other areas into Hayes Township

Clare County Road discussion:
Road Project data was provided
Contract will be prepared for next board meeting

Attorney comment/question
Misunderstanding regarding Lake Improvement Boards Trust in Agency fund balances
Auditing standards have changed for municipalities that hold Trust in Agency Funds
Explained changes to the Drain Commissioner and Lake Improvement Board members
Hayes Township requests copies of al  Lake Improvement Board budgets and minutes
Hayes Township appoints a board member to attend Lake Improvement Board meetings this individual will be responsible for providing information to the Treasurer to meet new auditing standards

Public Comment - None

Motion Buckley/Acton to adjourn meeting.  All ayes, Motion carried.  Meeting adjourned at 11:03 a.m.



Debra Hoyt, Hayes Township Clerk

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