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Feb 2019

HAYES TOWNSHIP
UNAPPROVED MINUTES
GENERAL BOARD MEETING 
February 19, 2019

Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
Clare County Commissioners No report
Clare County Airport Authority Gale Bensinger

Motion Acton/Buckley to approve the following meeting minutes:
January 17, 2019 General Board Meeting
January 30, 2019 Special Board Meeting
All Ayes, Motion carried

Motion Rood/Acton to approve the Consent Agenda
Bills paid prior
Bills to be paid
Treasurer report
All Ayes, Motion carried

Department Reports
Zoning
i. Big Bore Lodge LLC Re-zoning and Special Use Public Hearing will be February 26, 2019 at 7:00 p.m. at the Hayes Township Municipal Complex
ii. Planning Commission regular quarterly meeting will be April 10, 2019 at 7:00 p.m. at the Hayes Township Municipal Complex
iii. Fisher Construction Aggregates, Inc. Special Use Public Hearing will be held immediately following the regular quarterly meeting on April 10, 2019
Clerk
i. May 7, 2019 Election Harrison District Library Millage renewal
ii. Interviews for Clerk Administrative Assistant will be held the week of February 25th
iii. Special Board Meeting Wednesday February 27, 2019 at 10:00 am to conduct Zoning Administrator interviews, hiring of Clerk Administrative Assistant and wage for Assistant
Treasurer
i. Treasurer office will be open extra hours for tax collection
2. New Business
Motion Hoyt Rood to approve Deputy Clerk to attend QVF (Qualified Voter File) training not to exceed 350.  All Ayes, Motion carried
Motion Rood Acton to accept resignation of Doug Danberry, Planning Commission Member.  All Ayes, Motion carried
Motion Acton/Buckley to appoint John Marion to the Planning Commission.  All Ayes, Motion carried
Motion Hoyt/Rood to adopt the 2019 US Federal Poverty Guidelines.  All ayes, Motion Carried
Motion Hoyt/Acton to adopt Resolution 18-10Resolution to adopt Poverty Exemption Income Guidelines and Asset Test. Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt aye.  Resolution adopted 
Motion Acton/Buckley to adopt Resolution 18-11 Resolution for Authorization for Change in Standard Lighting Contract with Consumers Energy.  Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt aye.  Resolution adopted 
Motion Hoyt/Buckley to appoint interview committee for the Clerk Administrative Assistant, consisting of Treasurer Rood and Clerk Hoyt.  All Ayes, Motion carried
Motion Hoyt/Acton to process USDA RD pre-application for a new maintenance truck.  All Ayes, Motion carried
Motion Acton/Hoyt to table the Central Michigan District Health Department Type II Public Water Supply Contracted Sampling Agreement until more information is obtained.  All ayes, Motion carried
Motion Rood/Acton to revise the snow day policy from being closed if Harrison Schools are closed to opening at 11:00 a.m. when Harrison Schools are closed.  All Ayes, Motion carried
Motion Hoyt/Acton to approve BS&A software training for the Clerk and Treasurer not to exceed 725.00  All ayes, Motion carried.
Motion Rood/Hoyt to approve ACH-Direct Deposit payments for Local Stabilization Authority funds.  All Ayes, Motion carried.
Correspondence
Sheriff report
Fire Department Report
Public Comment 
Questions  on several topics were addressed




Debra Hoyt, Hayes Township Clerk

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