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Feb 2019
HAYES TOWNSHIP
UNAPPROVED MINUTES
GENERAL BOARD MEETING
February 19, 2019
Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present – Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
• Clare County Commissioners – No report
• Clare County Airport Authority – Gale Bensinger
Motion Acton/Buckley to approve the following meeting minutes:
• January 17, 2019 General Board Meeting
• January 30, 2019 Special Board Meeting
All Ayes, Motion carried
Motion Rood/Acton to approve the Consent Agenda
• Bills paid prior
• Bills to be paid
• Treasurer report
All Ayes, Motion carried
Department Reports
• Zoning
i. Big Bore Lodge LLC Re-zoning and Special Use Public Hearing will be February 26, 2019 at 7:00 p.m. at the Hayes Township Municipal Complex
ii. Planning Commission regular quarterly meeting will be April 10, 2019 at 7:00 p.m. at the Hayes Township Municipal Complex
iii. Fisher Construction Aggregates, Inc. Special Use Public Hearing will be held immediately following the regular quarterly meeting on April 10, 2019
• Clerk
i. May 7, 2019 Election – Harrison District Library Millage renewal
ii. Interviews for Clerk Administrative Assistant will be held the week of February 25th
iii. Special Board Meeting – Wednesday February 27, 2019 at 10:00 am to conduct Zoning Administrator interviews, hiring of Clerk Administrative Assistant and wage for Assistant
• Treasurer
i. Treasurer office will be open extra hours for tax collection
2. New Business
• Motion Hoyt Rood to approve Deputy Clerk to attend QVF (Qualified Voter File) training not to exceed 350. All Ayes, Motion carried
• Motion Rood Acton to accept resignation of Doug Danberry, Planning Commission Member. All Ayes, Motion carried
• Motion Acton/Buckley to appoint John Marion to the Planning Commission. All Ayes, Motion carried
• Motion Hoyt/Rood to adopt the 2019 US Federal Poverty Guidelines. All ayes, Motion Carried
• Motion Hoyt/Acton to adopt Resolution 18-10Resolution to adopt Poverty Exemption Income Guidelines and Asset Test. Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt – aye. Resolution adopted
• Motion Acton/Buckley to adopt Resolution 18-11 Resolution for Authorization for Change in Standard Lighting Contract with Consumers Energy. Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt – aye. Resolution adopted
• Motion Hoyt/Buckley to appoint interview committee for the Clerk Administrative Assistant, consisting of Treasurer Rood and Clerk Hoyt. All Ayes, Motion carried
• Motion Hoyt/Acton to process USDA RD pre-application for a new maintenance truck. All Ayes, Motion carried
• Motion Acton/Hoyt to table the Central Michigan District Health Department Type II Public Water Supply Contracted Sampling Agreement until more information is obtained. All ayes, Motion carried
• Motion Rood/Acton to revise the snow day policy from being closed if Harrison Schools are closed to opening at 11:00 a.m. when Harrison Schools are closed. All Ayes, Motion carried
• Motion Hoyt/Acton to approve BS&A software training for the Clerk and Treasurer not to exceed 725.00 All ayes, Motion carried.
• Motion Rood/Hoyt to approve ACH-Direct Deposit payments for Local Stabilization Authority funds. All Ayes, Motion carried.
Correspondence
• Sheriff report
• Fire Department Report
Public Comment
• Questions on several topics were addressed
Debra Hoyt, Hayes Township Clerk
