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Dec 2019

HAYES TOWNSHIP
GENERAL BOARD MEETING UNAPPROVED MINUTES
December 19, 2019

Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley
Member absent - Clerk Hoyt
Community reports
Clare County Commissioners no report
Harrison District Library Nothing new to report

Public Comment 
Questions were taken and answered

Motion Acton/Haley to approve minutes from the November 19, 2019 General Meeting.  All ayes, Motion carried
Motion Buckley/Acton to approve Consent Agenda
Bills paid prior
Bills to be paid
Treasurer report
All ayes, Motion carried

Department Reports
Zoning 
i Zoning Report
Treasurer
i Hours open for tax collection
Monday December 30, 2019 from 8 a.m. 5 p.m.
New Business
Motion Acton/Rood to accept 2018-2019 audit report as presented at the November 19, 2019 meeting. All ayes, Motion carried

Motion Rood/Acton to approve Adobe Acrobat Pro annual licensing amount of 203.88 (Rehmann Technologies Group).  All ayes, Motion carried

Motion Rood/Buckley to approve Sophos Cloud Endpoint and Sophos Cloud Server Protection amount of 686.00 (Rehmann Technologies Group).  All ayes, Motion carried

Motion Acton/Haley to approve the following wage increases:
Deputy Clerk wage increase from 11.00 to 11.50 effective December 22, 2019
Election Coordinator/Clerk Admin Assistant wage increase from 11.00 to 11.50 effective January 5, 2020
All ayes, Motion carried

Motion Acton/Haley to approve Michigan Association Municipal Clerk membership for Clerk amount of 60.00.  All ayes, Motion carried

Motion Acton/Haley to approve Michigan Association Municipal Treasurer membership for Treasurer amount of 75.00.  All ayes, Motion carried
Motion Acton/Haley to approve the Treasurer to attend MTA January workshop on What the Board Needs to Know about Responsibilities of Michigan Townships and ZBA.  All ayes, Motion carried
Motion Rood/Acton to approve Board of Review MTA Training for 3 BOR members not to exceed 400.00.  All ayes, Motion carried
Motion Rood/Buckley to approve MTA Annual Conference attendance for Haley, Rood and Hoyt not to exceed 3,600.00.  All ayes, Motion carried
Motion Rood/Acton to approve I.T. Right becoming the BS&A admin no extra cost involved as we have a contract with them.  All ayes, Motion carried
Motion Acton/Haley to approve the following Planning Commission reappointment term to expire December 20, 2022
Stan Lewis
Karen Laskowsky
All ayes, Motion carried

Motion Acton/Haley to approve the following Planning Commission appointments
Ernie Teall term to expire December 18, 2021
Gayle Downs term to expire December 19, 2020
All ayes, Motion carried

Motion Acton/Haley to approve the following Zoning Board of Appeals reappointment term to expire December 20, 2022
Jim Neff
All ayes, Motion carried

Motion Acton/Rood to approve the following Zoning Board of Appeals appointment term to expire December 20, 2022:
Thomas Willett
All ayes, Motion carried
SB 431 discussion
Motion Acton/Haley to approve Seiter Electric bid of 1,425 to install fans in the gym. All ayes, Motion carried 
Motion Acton/Haley to purchase fans/fan guards from ULINE estimated amount 2,000.  All ayes, Motion carried
Motion Acton/Haley to approve Employee Handbook revision:
ii Delete Article I Miscellaneous Section 8 Possession of Firearms
All ayes, Motion carried

Correspondence
Sheriff report
2020 Yard Waste Calendar

Public Comment 
Questions were taken and answered

Motion Buckley/Haley to adjourn meeting.  All ayes, Motion carried.  Meeting adjourned at 7:23 p.m.



Cindy Gadberry, Hayes Township Deputy Clerk 

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