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Jan 2020

HAYES TOWNSHIP
GENERAL BOARD MEETING UNAPPROVED MINUTES
January 21, 2020

Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present – Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
• Clare County Commissioners – David Hoefling 
• Harrison District Library 

Public Comment - None

Motion Acton/Buckley to approve minutes for the following meetings:
• December 19, 2019 General Meeting
• January 6, 2020 Special Meeting
• January 14, 2020 Special Meeting
All ayes, Motion carried

Motion Acton/Hoyt to approve Consent Agenda
• Bills paid prior
• Bills to be paid
• Treasurer report
All ayes, Motion carried

Department Reports
• Zoning 
i Zoning Report
• Clerk
i March 10, 2020 Presidential Primary
• Saturday March 7, 2020 Clerk office will be open from 9 am–5 pm
• Absentee Ballot applications are available – no reason needed to vote absentee
• Board of Review meetings at Hayes Municipal Complex
i Organizational Meeting March 3, 2020 at 3:00 p.m. 
ii Appeals Meeting
• Monday March 9, 2020 from 9:00 a.m. to Noon and 1:00 p.m. to 4:00 p.m.
• Thursday March 12, 2020 from 3:00 p.m. to 9:00 p.m.
New Business
Motion Acton/Buckley to adopt Resolution 19-05 2nd Qtr Budget Amendment.  Roll Call vote: Action –aye, Buckley – aye, Haley – aye, Rood – aye, Hoyt – aye, resolution adopted
Motion Rood/Acton to adopt Resolution 19-06 Authorizing Check Signers.  Roll Call vote: Action –aye, Buckley – aye, Haley – aye, Rood – aye, Hoyt – aye, resolution adopted
Motion Buckley/Rood to approve IRS mileage reimbursement rate for 2020 at .575 per mile.  All ayes, Motion carried

Motion Acton/Haley to approve Harrison Fire Department contract 77,420.00 (last year 73,434.00).  All ayes, Motion carried

Motion Rood/Acton to approve Harrison Chamber of Commerce membership 150. 00.  All ayes, Motion carried

Motion Acton/Rood to approve Control Net – Niagara Software maintenance agreement 485.00.  All ayes, Motion carried

Motion Buckley/Haley to approve attendance for Ken Hoyt to the Michigan Association of Planning Zoning Administration class – not to exceed 550.00.  All ayes, Motion carried

Motion Acton/Haley to approve reimbursement to Ken Hoyt amount of 700.00 for Zoning Administration class per job requirements set forth by the board.  All ayes, Motion carried
Motion Hoyt/Rood to approve Election Source Early Reduced Payment Plan Support Agreement Approx 900.00 annually. All ayes, Motion carried  
Motion Hoyt/Acton to accept, with regret, the resignation of Ellie Stellberger from the Board of Review.  All ayes, Motion carried  
Motion Acton/Buckley to appoint Vickie Buckley to the Board of Review, term to expire 12/31/2020.  All ayes, Motion carried  
Motion Acton/Hoyt to accept bid of 500.00 for the used snowplow.  All ayes, Motion carried  
Correspondence
• Sheriff report
• Fire Department Report

Public Comment - Questions were taken and answered

Motion Buckley/Haley to adjourn meeting.  All ayes, Motion carried   

Meeting adjourned at 7:52 p.m.


Debra Hoyt, Hayes Township Clerk 

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