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Sept 2019

HAYES TOWNSHIP
GENERAL BOARD MEETING UNAPPROVED MINUTES
September 17, 2019

Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present – Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
• Clare County Commissioners – none present
• Clare County Road Commission – Tim Haskin
• Harrison District Library – Mike Haley
• Clare County Airport Authority – Terry Acton
• Lake Improvement Boards – Robert Buckley
Public Comment 
• Questions were taken and answered

Motion Buckley/Acton to approve minutes from the August 20, 2019 General Board Meeting.  All ayes, Motion carried

Motion Acton/Haley to approve the Consent Agenda

• Bills paid prior
• Bills to be paid
• Treasurer report
All ayes, Motion carried

Department Reports
• Supervisor 
o MDOT Project
o Budd Lake blue-green algae alert
o Stockwell and Bass Lake Road 4 way stop
• Zoning 
o Zoning Report
• Clerk
o Special board meeting/Public hearing scheduled for October 3, 2019 at 7:00 p.m.

New Business
• Motion Acton/Haley to approve board member attendance at the MTA on the Road training in Gladwin, not to exceed 650.00.   All ayes, Motion carried
• Motion Acton/Hoyt to approve Supervisor Acton to have attorney draft a Fireworks Ordinance with cost not to exceed 500.00.   All ayes, Motion carried
• Motion Acton/Buckley to approve Tom’s Pole Building bid for fencing at the Soccer Field in the amount of 3,834.00.    Ayes- 4, Nay-1, Motion carried
• Motion  Hoyt/Rood to purchase 2 Notebook Laptops to be used as Electronic Pollbooks for elections from I.T. Right in the amount of 1,370.00.   All ayes, Motion carried
• Motion Hoyt/Acton to approve Michigan Bureau of Elections 2 day accreditation training for Clerk Admin Assistant, not to exceed 450.00.    All ayes, Motion carried
• Motion Acton/Rood to approve Michigan Association of Planning membership for Assistant Zoning Administrator – 1 year membership 60.00.    All ayes, Motion carried
• Motion Acton/Buckley to approve the Hayes Township Policy Manual Chapter 8 – Property Management.  All ayes, Motion carried
• Motion Rood/Acton to accept Hayes Township L-4029 2019 Tax Rate Request as prepared by James VanWormer, Hayes Township Assessor.  All ayes, Motion carried
• Motion Rood/Buckley to approve Sign Image maintenance contract in the amount of 325.00.  All ayes, Motion carried
• Motion Acton/Rood to approve Snowplow purchase from Atherton Road in the amount of 6,900.00.  All ayes, Motion carried
Upcoming Events
• Waste Management Household Hazardous Waste Collection – September 18, 2019 from 10 am – 2 pm at Northern Oaks Recycling and Disposal Facility
• Veterans Coffee Hour – every 2nd Tuesday 9 – 10 am at Hayes Municipal Complex

Correspondence
• Sheriff report
• Fire Department Report

Public Comment 
• Questions were taken and answered

Motion Buckley/Haley to adjourn meeting.  All ayes, Motion carried.  Meeting adjourned at 7:40 p.m.



Debra Hoyt, Hayes Township Clerk

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