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Aug 2015 sp

HAYES TOWNSHIP
SPECIAL BOARD MEETING
UNAPPROVED MINUTES
AUGUST 3RD, 2015

11:30 a.m Meeting called to order by:  Terry Acton
Roll Call:  Terry Acton, Maye Rood, Nancy Austin, John Scherrer 
Absent:  Lee Dancer 

Motion by Maye Rood to adopt Resolution #15-05 for Partial Payment #7 to JBS Contracting, Inc. for the amount of 124,126.51.   Support by Terry Acton. 
Roll Call:  Ayes:  Maye Rood, Terry Acton, John Scherrer, Nancy Austin. 
Nays:  None  
Maye Rood declared this resolution adopted. 

Motion by Terry Acton to adopt Resolution #15-04 to enter into a SFTP Agreement for the secure electronic transfer of documents between Hayes Township and YEO & YEO CPA’s for transmission of audit documents.  
The Township Board designates Maye Rood as the Authorized person to contact YEO & YEO to designate Authorized Users and Termination of Users. 

Hayes Township Board has designated Authorized Users as:  Hayes Township Clerk, Deputy Clerk, Treasurer, Deputy Treasurer and Office Assistant Deb Hoyt.
Supported by John Scherrer. 
Roll Call:  Ayes:  Terry Acton, John Scherrer, Nancy Austin, Maye Rood. 
Terry Acton declared this resolution adopted. 

Motion by Maye Rood to accept quote #1 for the new rack, 2nd by Terry Acton.
Roll Call:  Ayes: Maye Rood, Terry Acton, John Scherrer, Nancy Austin. 
Nays:  none 

Motion by Terry Acton to accept quote #2 for two new switches on lease agreement of 117.34 a month for 36 months, 2nd  John Scherrer
Roll Call:  Ayes:  Nancy Austin, Maye Rood Terry Acton,  John Scherrer
Nays:  none 

Motion by John Scherrer to accept quote #3 the new battery backup, 2nd by Terry Acton. 
Roll Call:  Ayes:  John Scherrer, Nancy Austin, Maye Rood, Terry Acton.

11:50 pm   Motion to adjourn by John Scherrer, 2nd by Terry Acton. 
All in favor, aye.
Nancy Austin/ Hayes Township Clerk ___________________

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