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July 2016

Hayes Township
General Board Meeting
Approved Minutes
July 19, 2016

7:00 p.m.Meeting called to order by:  Terry Acton 
Pledge of Allegiance:  Respected by all
Roll Call of Officers: Present:  Terry Acton, Maye Rood, Betty Laskowsky, John Scherrer, Nancy Austin 
Absent:  None 

Public Comments: 
a. Jim Gelios:  The County Commissioner reported that the parking lot at the County Bldg. is under construction, allowing more room for parking and to fix a leaking water drain at the sheriffs dept.  This will be inconvenient to access to the building for all.  There is also a deficit owed to MERS for pensions and they are still in negotiations about how to solve this problem.  All property owners of Clare County could be affected by their decision.  A few budget meetings are being held weekly to help resolve many of county problems. 
b. Barney Ledford stated his background and goals for the Sheriffs position that he is running for 
in the current election, previously Sheriff for this county and many other positions.
c. Rick Craven is running for Road Commissioner in the upcoming election and stated his qualifications to do so.
d. Kim Davis is running for the Clare County Clerk position and gave a rundown of her background 
in budgeting for many years at the police dept. & some future goals if she should win the election. 
e. Robert Buckley is running for the Trustee position in Hayes Township and gave his requirements. 
With 5 years of college, years of negotiations at GM where he was employed for 31 years. 
f. Mike Haley is also running for the Hayes Township Trustee position.  Mike stated his qualifications and goals, reminding all the importance of voting.
g. Kim Kennicott is running for the  Hayes Township Trustee position.  
h. John Scherrer announced he is running for re-election for the Hayes Township Trustee position, reminding all of the years he had as supervisor, clerk, deputy clerk, assessor and trustee.  
i. Clare County Sheriff Dept:  Officer Jim Piwowar gave his incidents report for Hayes Township,
which included B & E’s and other incidents including problems with folks on 4 wheelers.
j. Katie MacInnes from Clare County Transit reminded everyone that the millage on the ballot is for a “renewal” and some improvements have been made as far as transportation costs.  Those over the age of 80 are not charged a fee to ride the transit, the handicap and veterans have a fee of 1.00 to ride the bus.  The public can call them for information @ 539-1473. 
Consent Agenda: 
a. Unapproved Minutes (06-21-2016, 06-30-2016, 06-30-2016, 07-06-2016, Bills Paid Prior, Bills to Be Paid, Treasuer’s Report, Sheriff’s Incident Report.  Motion by Terry Acton to approve the 
Consent Agenda, supported by John Scherrer, all ayes, M/C. 
Department Reports:  Rod Williams/Ordinance & Zoning Dept.  Terry Acton talked about the homes  scheduled to be torn down, the process needed and that Detroit has had 10,000 taken down        already in comparison to our area.  Written complaint forms are required now for Rod Williams  to act on all complaints. The complainants name will not be released, if requested.  Forms can  be printed off our website or picked up at our office.  Nola has volunteered to help with   organization of all complaints into folders for easier tracking and access.  Terry Acton is not involved with the complaint section, all problems must be entrusted to Rod Williams. 
Unfinished Business: 
a. Township /Grass cutting procedure.  Letters have gone out to all residents to be aware of The new approved procedure for grass that is too tall.  This is a state law mandated back 
In the 1850’s to keep standards in the community reasonable and fair.  The process has beenworking since the letters have gone out, which also included names of companies that cut 
grass for those homeowners who are not in the area permanently  or who are not able to cut grass for whatever reason.  Complaints  come in on property that is unsightly on a 
weekly basis for Rod to deal with.   
b. Swipe Card System at Hayes Township:  Central Fire could upgrade the current system at the township to the cost of 1200.00 for software or we just deactivate a code for a swipe card if/when an employee leaves their position or when a card holder falls behind on monthly dues for the exercise room.   Discussion was to just deactivate a swipe; easier and no cost to do so. 
c. Policy Book:  Motion by Terry Acton to approve the policy book with amendments to be made accordingly as the year progresses.  Supported by John Sherrer, all ayes, M/C
d. MVW & Associates annual contract:   Motion by Maye Rood to accept the contract with Jimmy VanWormer, to stay as our assessor.  The price has not increased, Jimmy is great at what he does.   Motion by Maye Rood at approve the contract, supported by Terry Acton.  Roll Call:
 Ayes:  Maye Rood, Betty Laskowsky, John Scherrer, Nancy Austin, Terry Acton.  Nays:  None
e. The Road Brining special Assessment was presented by Supervisor Terry Acton. 
 Resolution #16-1  Motion by John Scherrer to approve Resolution #16-1, supported by Terry Acton.  Roll call: ayes:  John Scherrer, Nancy Austin, Terry Acton, Maye Rood, Betty Laskowsky
Nays:  None
This will affect 4,312 property owners.  Michigan Chloride uses genuine salt brine, a better product, this will be for 4 brinings at cost of 94,864, much higher than it was years ago of 13,000 plus.  No other company can accommodate Hayes Township due to the large area.  It would take 830 property owners to halt this process on a written complaint form.  The dates set for these hearings is: 
August 4th, 2016 (Thursday) @ 7 p.m. and August 25th (Thursday) @ 7 p.m. at the township hall.

f. Terry Acton discussed the need for a cement mixer at the cost of approximately 9.00 for the maintenance crew in making the foundations for gravesites.  Motion by Terry Acton approve purchase, supported by Nancy Austin. Roll Call:  Ayes: Betty Laskowsky, John Scherrer, Nancy
   Austin, Terry Acton, Maye Rood.  Nays:  None 
New Business:
a. An Agreement to Establish the Clare County Airport Committee:  There are two copies of the 
Agreement (County Version and a slightly revised version by Attorney Fahey)  The cost would be divided as:  25% Harrison City, 25% Clare County and 50% Hayes Township.  A useful airport keeps the township/area growing.  The State gave the property to the County, it must remain 
An airport.  If shut down it will be an eyesore with weeds and grass.  By bringing in fuel to the airport it can then be a municipal airport and open to federal funding.    Motion by Terry Acton to establish an Airport Committee thru the County Version, supported by Betty Laskowsky.  Roll Call: ayes:  Maye Rood, Betty laskowsky, John Scherrer, Nancy Austin, Terry Acton.   Nays:  None.  
The sign at the airport will read:  Clare County Airport , funded with the participation of Hayes Township, City of Harrison and Clare County.    Events are being lined up for:  another Fly In, Snow Mobile event and hopefully a Motorcycle event. 
b. Sprinkler Repair :  A quote from Marlo Irrigation to repair  the system is approximately 800.00 to 900.00.  This needs to be done.  Motion to approve by Maye Rood,  supported by Terry Acton, all ayes, M/C. 
Board Requests:  
Maye Rood asking permission for the American Legion to use the township steel gates.  Motion  by Maye Rood, supported by Terry Acton, all ayes, M/C
The second request by Maye Rood explained that 4,312 post cards need to be mailed out.  Since the position of Office Assistance has been eliminated, but temporary labor was approved      previously, Maye was asking for Cid Jones to be allowed 10 hrs. to help with the mailing as time is short in getting them mailed.  Motion by Maye  Rood to approve the extra hours for Cid Jones,        supported by Terry Acton, all ayes, M/C. 

Public Comments:   The Street Fair is set for August 26th & the 27th. 

Adjournment:   At 8:20 p.m., Motion by John Scherrer to adjourn, supported by Betty Laskowsky, 
      All ayes, M/C. 

Nancy Austin/Hayes Township Clerk _____________________

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