Login to enhance your online experience. Login or Create an Account
Logo
Main Menu

May 2019

HAYES TOWNSHIP
UNAPPROVED MINUTES
GENERAL BOARD MEETING 
May 21, 2019

Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
Clare County Commissioners - None
Clare County Clerk/Register of Deeds Lori Martin
Clare County Road Commission Karen Hulliberger
Harrison District Library Mike Haley
Clare County Airport Authority Terry Acton

Public Comment
Questions were taken and answered

Motion Acton/Buckley to approve the following meeting minutes:
April 16, 2019 General Board Meeting
May 3, 2019 Special Board Meeting laptop purchase, Zoning Fee schedule, renew listing of 40 acres for sale, Zoning Assistant, Harrison Youth Soccer League 
All Ayes, Motion carried

Motion Rood/Acton to approve the Consent Agenda
Bills paid prior
Bills to be paid
Treasurer report
All Ayes, Motion carried

Department Reports
Zoning 
i. Zoning Assistant Report
Planning Commission
i. Big Bore Lodge LLC withdrew their request
ii. Quarterly business meeting will be held July 10, 2019
iii. Fisher meeting is tentatively scheduled for July 10, 2019 immediately following the quarterly business meeting
New Business
Motion Hoyt/Haley to approve QVF training for Karen Coutts not to exceed 100.  All Ayes, Motion carried
Motion Rood/Acton to approve submission of EMCOG 2019 Rural Township Education Program Grant.  All Ayes, Motion carried
Motion Hoyt/Buckley to accept, with regret, the resignation of Planning Commission members Norma Swafford and Ken Hoyt.  All Ayes, Motion carried
Motion Hoyt/Rood to approve Yeo & Yeo Audit Engagement Letter in the amount of 9,950.  All Ayes, Motion carried
Motion Acton/Buckley to approve road project bids in the amount of 144,000 (184,000 minus 40,000 match).  All Ayes, Motion carried
Motion Rood/Acton to approve bid for sealing the parking lot from Fahrner Asphalt Sealers in the amount of 1,275.00.  All Ayes, Motion carried
Motion Hoyt/Rood to approve EMC Insurance Company renewal in the amount of 13,817.  All Ayes, Motion carried
Motion Buckley/Hoyt to approve sale of John Deere lawn tractor in the amount of 600.00.  4 Ayes, 1 Abstain, Motion carried
Motion Rood/Acton to approve service proposal from Elm Creek to treat Township lawn and Soccer Field in the amount of 2,200.00.  All Ayes, Motion carried
Motion Acton/Hoyt approve Supervisor to attend MTA Township Assessing workshop not to exceed 135.00.  All Ayes, Motion carried
Motion Acton/Haley to approve:
i. Clerk to attend MTA Clerk Retreat not to exceed 750 
ii. Treasurer to attend MTA Treasurer Retreat not to exceed 750 
All Ayes, Motion carried
Motion Rood/Acton to approve Zoning Assistant to attend Citizen Planner Advanced Academy training not to exceed 250.00.  All Ayes, Motion carried

Correspondence
Sheriff report
Fire Department Report

Public Comment 
Questions  on several topics were addressed

Motion Buckley/Haley to adjourn.  All Ayes, Motion carried.  Meeting adjourned at 8:08 p.m.




Debra Hoyt, Hayes Township Clerk

Kryptronic Internet Software Solutions