April 2015 sp
Special Board Meeting
April 6th, 2015
10:45 a.m. Meeting called to order by: Terry Acton
Board Members Present: Terry Acton, Nancy Austin, Maye Rood, Lee Dancer, John Scherrer
Motion by Maye Rood to accept Partial Payment of 71,129.00 minus retainage of 7,122.90 with
actual payment being 64,016.10. Resolution #14-23 Payment #3 to JBS Contracting, Inc.
2nd by Terry Acton.
Ayes: Maye Rood, Lee Dancer, John Scherrer, Terry Acton, Nancy Austin
Nays: None M/C
Three bids discussed on restoration of the Community Bldg. due to winter damage. Insurance to
cover the cost of 16, 171.83 with exception of 250.00 for small paint area for aesthetic purposes.
Lowest bid is not required, per Insurance Company. Motion by Lee Dancer to accept bid from
Bear Carpet Cleaning and Water Restoration, 2nd by Terry Acton.
Ayes: John Scherrer, Nancy Austin, Lee Dancer, Maye Rood, Terry Acton.
Nays: none M/C
BS&A software training on General Ledger process; including Budget Amendments, Trial
Balance and more for everyone in the office. This will be advantageous for the Clerk,
Treasurer, Deputy Clerks, Office Assistants and the Supervisor. Motion by Terry Acton to
Schedule this training, 2nd by John Scherrer.
Ayes: Nancy Austin, Lee Dancer, Maye Rood, Terry Acton, John Scherrer
Nays: None M/C
The Under Sheriff made a request for the officers whom patrol Hayes Township to have a
Motion by John Scherrer for Hayes Township to purchase a camera, for use by the officers
while in Hayes Township. 2nd by Lee Dancer All in favor. M/C.
Discussion of driveway at the present Civic Center site. Safety and need , pros and cons
for the future. Signs needed. Driveway north of the site needs to be changed at the curve
section and to be discussed with Steve. All to be discussed in length at a future meeting.
11:15 a.m. Motion to Adjourn by John Scherrer, 2nd by Lee Dancer. All in favor. M/C
Nancy Austin/Hayes Township Clerk _____________________