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March 2019

HAYES TOWNSHIP
UNAPPROVED MINUTES
GENERAL BOARD MEETING 
March 19, 2019

Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Community reports
Clare County Commissioners Commissioner Jeff Haskell
Clare County Airport Authority Terry Acton

Motion Acton/Buckley to approve the following meeting minutes:
February 18, 2019 Special Board Meeting Zoning Administrator responsibilities, truck repair
February 19, 2019 General Board Meeting
February 27, 2019 Special Board Meeting approve hiring Clerk Admin Asst., Zoning Administrator interviews
All Ayes, Motion carried

Motion Haley/Acton to approve the Consent Agenda
Bills paid prior
Bills to be paid
Treasurer report
All Ayes, Motion carried

Department Reports
Supervisor
o Michigan Department of Transportation (MDOT) will begin the road project at the north end of towns on July 29 widening the road to 3 lanes with a center turn lane at E. Stockwell Rd.
o Clare county Airport, located north of Harrison, will host an Easter Egg Hunt on Saturday April 20 at 10:00 a.m.
Zoning 
o Board and Planning Commission members will be attending a Planning and Zoning training on March 26



Clerk
o   Absentee Ballot Applications are available
o Clerk office open May 4, 2019 from 9:00 am 5:00 pm for Voter registration and absentee voting
o   Clerk office will be closed April 1-4 for MTA Conference/training
Treasurer
o Treasurer office will be closed March 18 & 19 for training
o   Treasurer office will be closed  April 1-4 for MTA Conference/training
New Business
Motion Rood/Acton to adopt Resolution 18-12, Resolution Approving Application for Rezoning.  Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt aye.  Resolution adopted
Motion Acton/Hoyt to adopt Zoning Ordinance 18-02, Zoning Map Amendment. Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt aye.  Ordinance adopted 
Motion Hoyt/Acton to appoint Cindy Gadberry as Deputy Clerk.  All Ayes, Motion carried
Motion Rood/Hoyt to adopt Resolution 18-13 Appointing Check Signers: Maye Rood, Treasurer, Cathy Lockwood, Deputy Treasurer, Debra Hoyt, Clerk, and Cindy Gadberry, Deputy Clerk. Roll call vote: Acton -aye, Buckley - aye, Haley - aye, Rood - aye, Hoyt aye.  Resolution adopted 
Motion Hoyt/Acton to approve Deputy Clerk QVF (Qualified Voter File) training approx. cost 250. 00 All ayes, Motion Carried
Motion Hoyt/Acton Election Inspector wages
o Election Inspectors 11.00/hr
o Election Chairperson  13.00/hr
      All ayes, Motion carried
Motion Hoyt/Acton to approve Planning Commission Chairman wage of .00 per meeting.  All Ayes, Motion carried
Motion Acton/Haley to approve contract Central Michigan District Health Dept seasonal contract
o Hayes Township Municipal Complex  213.00
o Hayes Township Sports Complex 516.00
   All ayes, Motion carried
Motion Rood/Acton to move forward with counter offer, to offer made on the 40 acre parcel, as presented to the Board.  All Ayes, Motion carried
Motion Hoyt/Acton to approve Workers Compensation Policy with Accident Fund 4/1/19 4/1/20.  All ayes, Motion carried.
Motion Rood/Haley to offer Ken Hoyt the position of Zoning Administrator at a Special Board meeting, to be held, on March 22, 2019 at 10:00 a.m.  Ayes Acton, Buckley, Haley, Rood; Abstain - Hoyt, Motion carried.
Motion Hoyt/Buckley to accept 2019 rate from Michigan Chloride Sales of .1725/gal with approximate cost of brining at 93,931.  All ayes, Motion carried.
Motion Rood/Buckley to approve cost of Planning Commission training not to exceed 2,500.  All ayes, Motion carried
Correspondence
Sheriff report
Fire Department Report
Public Comment 
Questions  on several topics were addressed




Debra Hoyt, Hayes Township Clerk

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