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Nov 2014 Minutes

                    HAYES TOWNSHIP REGULAR BOARD MEETING
           Unapproved Minutes, November 18, 2014

7:00 p.m.        Meeting called to order by:  Terry Acton
Pledge of Allegiance:  Led by Terry Acton 
Roll Call:  Maye Rood, Terry Acton, Lee Dancer, John Scherrer, Nancy Austin 

Public Comments:  
Pam Mayfield, County Clerk: Reported on Elections running pretty smoothly, changes coming up
     with future elections and swore in the newly elected Supervisor, 
 Terry Acton & Clerk, Nancy Austin. 
  Jim Gelios, County Commissioner:   Commented on Gypsy Moth, equalization values, the newly 
   Elected and the new Health Park will open in January, 2015. The Jail 
   and County Bldg. future repairs.
 Sheriff’s Department:  Officer Pat Bolander:  Report on burglaries occurring, drug users in area
   and incident of 80 mph speeding incident. 100 lb propane containers
   are being stolen from homes.  Neighborhood Watch meeting this Thursday
 Public Comments: none 

 Consent Agenda:   Acton explained about the Treasurer’s report and it changes daily as bills are paid.
               Pat Agin will be at Thursdays Neighborhood Watch meeting. 
    Motion by Rood to accept Consent Agenda, 2nd by Scherrer, all ayes, M/C 
     Departmental Reports:  Rod Williams gave report on increased zoning permits, the effect on assessments,
  land sales and blight situations.
    Unfinished Business: Resolutions 14-10 thru 14-13, Pay for Elected Officials. Office has gone from 4 to 5 days
            a week.  Resolutions read by Rood for each position.  A civilian oversight committee will be chosen in the future   that will look at other elected positions pay in other townships and will make recommended regarding salary.   Resolutions read by Rood for each position.  Resolution 14-10, Salary for Township Supervisor shall be 
   21,840.00 for the year 2014-2015 be it resolved as of December 1, 2014.  Rood made motion to accept, 2nd by 
    Acton. Roll Call:  Acton, yes, Rood, yes, Dancer, yes, Scherrer, no, Austin, yes, M/C.  Resolution 14-11, salary    
   for Township Clerk shall be 21,840.00 for the year 2014-2015, be it resolved as of December 1, 2014, Acton 
   made motion to accept, 2nd by Dancer. Roll Call: Rood, yes, Dancer, yes, Scherrer, no, Austin, yes, Acton, yes, 
   M/C.  Resolution 14-12, Salary for Township Treasurer shall be as follows: 21,840.00 Including Winter Tax   Collection and 13,214.88 Including Summer Tax Collection for the year 2014-15 total of 35,054.88
   Motion by Acton, 2nd by Dancer.  Roll call: Dancer, yes, Scherrer, no, Austin, yes, Acton, yes, Rood, yes, M/C
   Resolution 14-13 Salary for Township Trustees shall be 3,830.40 for the year 2014-15 be it resolved as of 
   December 1, 2014. Acton made motion to accept, 2nd by Austin. Roll call:  Scherrer, no, Dancer, yes, 
   Rood, yes, Acton, yes, Austin, yes, M/C. 
   Board of Review Pay: Have had no raise in 20 years. Motion to increase pay by Acton to 165.00 per diem
   and they meet 3 times a year, from 150.00  2nd by Rood., all ayes,, M/C. 
   New Business:  Resolution Reaffirmation #14-14 ( Capital Improvement Bond) Rood read the resolution. 
   Motion to accept as written by Acton, 2nd by Scherrer.  Roll call:  Acton, yes, Rood, yes, Dancer, yes, Scherrer, 
   yes, Austin, yes. 
   Board Requests: 
   Pay for election workers for training classes: Rood explained about pay for election workers for classes of 10 
   an hour. Motion by Acton, 2nd by Scherrer, all ayes, M/C.  
   Compensation for Kathryn Decker:  Motion by Rood to pay Decker 150.00 for her assistance in elections, 2nd
   By Scherrer, all ayes, M/C
   2015 TrueGreen Pricing Agreement: For the Soccer Field. Acton suggest to get outside consultant opinion for
   better results before getting a contract again. 
   Training for Office Staff:  Rood explained classes offered in Gaylord for 3 new officials in the office.
  . Motion by Acton, 2nd by Scherrer, all ayes,M/C. 
   Rood said she had a few webinar classes to finish. She is registered for the State Conference and she will be done. 
Public Comments: 
   Question on Job Descriptions being updated. Rood explained policies and description will be updated and 
   Are already in the works with MTA forms.
   Rood made the Board aware that she will be putting 10,833.00 a month into savings for the building fund 
   payment. 
8:22 p.m.      Adjournment: Motion by Scherrer, 2nd by Dancer, all ayes, M/C 
              Nancy Austin/Hayes Township Clerk
    

                   

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