Oct 2017
HAYES TOWNSHIP
UNAPPROVED MINUTES
GENERAL BOARD MEETING
October 17, 2017
Supervisor Acton called the General Meeting to order at 7:00 p.m. at the Hayes Township Hall, 2055 E. Townline Lake Road.
Pledge of Allegiance was recited.
Members present – Supervisor Acton, Trustee Buckley, Treasurer Rood, Trustee Haley, and Clerk Hoyt
Public Comment
• Jim Gelios - Clare County Commissioner
• Terry Acton - Clare County Airport Committee
• Mike Haley - Harrison District Library
Motion Acton/Buckley to approve Consent Agenda
• Unapproved minutes
i. September 19, 2017 (General)
ii. September 28, 2017 (Special)
• Bills to be paid
• Bills paid prior
• Treasurer report
• Sheriff report
All ayes, Motion carried
Department Reports
• 3805 Lapham - Dangerous Building issue - Tabled
• 3581 Mostetler – Zoning issue – Letter sent
• Acorn Motel – Zoning issue – Letter sent
• 3469 Niemi Dr. – Zoning issue – Tabled
New Business
• Motion Hoyt/Acton to renew annual contract with Marlo for service of the soccer field sprinkler system in the amount of 267.30. All Ayes, motion carried
• Motion Rood/Acton .50 per hour wage increase for Custodian and Facilities Technician. All Ayes, Motion carried.
• Motion Buckley/Rood to accept bid from Palmers Hardware for a backpack blower in the amount of 429.00. All Ayes, Motion carried.
• Motion Rood/Acton to accept printing quote from Clare County Cleaver in the amount of 590.00 for printing of surveys and newsletters. All Ayes, Motion carried.
• Motion Acton/Haley to approve contract with Middle Michigan Development in the amount of 5,000.00. All Ayes, Motion carried
• Motion Hoyt/Buckley to approve Yeo & Yeo Portal Agreement for encrypted transmission of Township information to the auditors. All Ayes, Motion carried.
• Motion Acton/Hoyt to approve quote from Sign Image - 350.00 for repairs and 0.00 for annual maintenance agreement. All ayes, Motion carried
• Motion Acton/Hoyt to purchase the following: Server License purchase - 704.00 and Office Suite License purchase 297.00
• Motion Buckley/Acton to purchase 6 computers from CDI in the amount of 6,162. All Ayes, Motion carried
• Motion Acton/Buckley to approve attendance at the following MTA Classes
October 30 in Mt. Pleasant 131 per person plus mileage
November 1-2 in Bay City 214 per person, mileage approx. 75, Hotel approx. 200
November 15 in Cadillac 131 per person, mileage approx. 55
All Ayes, Motion carried.
• Motion Rood/Haley to approve MTA Webinar purchase up to 600. All Ayes, Motion carried
• Motion Acton/Haley to approve Cummins Bridgeway maintenance contract renewal in the amount of 481.79. All Ayes, Motion carried
• Motion Acton/Rood to accept Administration fees from Lake Improvement Boards. All Ayes, Motion carried
• Correspondence – FOIA request honored and response sent
Public Comment
• Hiring of Administrative Assistant was discussed
• Several properties were reported for possible zoning issues
Motion Buckley/Haley to adjourn meeting. All Ayes, Motion carried. Meeting adjourned at 8:07 p.m.
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Debra Hoyt, Hayes Township Clerk
